Summary/Overview: Storing all your Outlook data in a PST file is convenient, but when it comes to sharing, the compatibility issue arises—PST files can only be accessed through Outlook. To overcome this limitation and share Outlook data seamlessly with metadata and formatting intact, converting Outlook PST files to PDF with attachments is the optimal solution.
Why Choose PDF for Outlook Data?
PDF, with its universal accessibility, is the go-to format for sharing files. Whether you’re on Windows or Mac, PDF files can be effortlessly opened using a PDF reader. When sharing Outlook data, especially with attachments, saving it in PDF format ensures a hassle-free experience for recipients.
Manual Method to Export PST Emails to Adobe Documents
- Open Outlook: Launch Microsoft Outlook on your device. Ensure that Outlook is efficiently configured and that the PST report you need to convert is obtainable.
- Select Emails: Navigate to the emails you need to convert to PDFs in your Outlook folders. Hold down the ‘Ctrl’ key on your keyboard to pick out a couple of emails if you want.
- Print Option: Once the emails are selected, go to the ‘File’ menu and pick out the ‘Print’ choice.
- Choose Printer: In the Print verbal exchange container, pick out a virtual PDF printer. If you do not have one established, you can use Microsoft Print to PDF or any third-party PDF printer.
- Print Settings: Configure the print settings as needed. You can pick out options like page range, orientation, and first-rate. Click ‘Print’ to continue.
- Save as PDF: After clicking ‘Print,’ you’ll be triggered to pick out a place to keep the PDF document. Select a destination and offer a name for the PDF document. Click ‘Save’ to finish the method.
Limitations of the Manual Method:
- No Attachments: The guide technique might not embody attachments within the PDF. If preserving attachments is vital, keep in mind using a professional PST-to-PDF converter.
- Time-Consuming: For a large quantity of emails, the manual manner can be time-consuming and tedious.
- Limited Customization: The guide approach gives constrained alternatives for customizing the PDF output.
The Ideal Method to Convert Outlook PST to PDF with Attachments
Attachments play a crucial role in this conversion, making manual methods impractical due to their inability to support attachment export. WholeClear PST to PDF Converter is the professional solution for a seamless process. This tool ensures the conversion of all Outlook emails, including attachments, to PDF files, disregarding the attachment file extension. Here’s how to execute this smart approach in just five simple steps:
- Download and install the WholeClear PST to PDF Converter on your computer.
- Choose between ‘Add File’ or ‘Add Folder’ from the drop-down menu, allowing for the addition of multiple PST files simultaneously.
- Preview all items, including emails, after loading PST data. Click ‘Export’ to proceed.
- Select PDF as the destination file and visit ‘Advanced Settings’ for additional PDF file customization.
- Choose a save location for the files and click ‘Export.’
In just five steps, this program efficiently converts PST files to PDF files with attachments. The benefits are evident—why not give it a try?
Key Features of the PST to PDF Converter
This software offers remarkable features to streamline the saving process:
- Advanced PDF Options: Includes features like Bates numbering and date stamping, allowing users to customize page margins, sizes, and orientation.
- General Settings: Offers date filters, naming conventions, and the option to keep or discard the “Internet Message Header.”
- Bulk PST Export: Facilitates the addition of multiple PST files for export, saving time compared to individual exports.
- No Data Loss: This ensures data integrity without the risk of loss or corruption.
- Quick and Simple: Requires minimal user input, making the process straightforward.
- Virus-Free: Guarantees a secure conversion process without threats of viruses, malware, or spyware.
- Maintain Folder Hierarchy: Allows users to preserve the original folder hierarchy of PST files after conversion.
- Advanced Scan: Handles corrupted PST files by fixing any issues before export.
Conclusion
As both PST and PDF are widely used file formats, the need to convert Outlook PST files to PDF with attachments is common. This automated solution ensures that the conversion process is not only efficient but also preserves attachment integrity within the PDF file. Rely on this smart method to export Outlook data seamlessly, as there is no manual alternative available.