Key Points For Formatting Your THESIS

Formatting Your THESIS

The following list presents formatting points that your thesis must meet. Please review and correct the selected items from the list.

Here are the general considerations that your THESIS or research work should have:

  • Use the A4 sheet size.
  • The cover must respect the official format (in both languages)
  • Include science engagement.
  • The interlinear space must be 1.5 in the body of the document1, 1 for the abstract, and, in the list of bibliographic references: a space with a double space between each reference.
  • The volume of the body of the document must be a minimum of 60 pages. The total volume of the work (including preliminary sheets, bibliography, and annex) should not exceed 150 pages.
  • All thesis sheets must be numbered, with the exception of the cover, the science commitment, and the acknowledgments.
  • Deliver the document without spelling and grammar errors.
  • Avoid long sentences that complicate the reading and write essay today.
  • Do not personalize the document, eliminating references to yourself as the author (we, our, apply, know, want, etc.).
  • All abbreviations used in the text must be presented in the glossary at the beginning of the document. Even with an index of abbreviations, the first use of the term within the body of the document, the abbreviation is explained, then only the abbreviation is still used.
  • Use digit separator (point for decimals, comma for multiples of thousand. Example: 1,586.58)
  • Ensure consistency and general uniformity of the format throughout the document. Once you define a format, a way to write a term or a title, an interlinear space, etc. you should follow it throughout the entire document. The same for indents and margins must always be the same.
  • All foreign language terms must be italicized and the use of italics is limited to foreign language terms.
  • Make consistent and reasonable use of capital letters.

You should also consider the formatting points in Maps, Figures, and Tables, which are undoubtedly one of the biggest headaches that a thesis faces when presenting their research work. The information that we present here is a standard that can be fully adapted to your university, however, we advise maintaining this methodology in your texts.

Maps, Figures, Tables

  • Check that all figures, maps and tables, and their included texts (map legends in particular), are well legible once your document is printed.
  • Check if all maps have a scale, legend, orientation, data source, and an indication of the author.
  • Check that all the colors and symbologies used in the maps are adequate for the information they represent, respect the rules of cartographic design, and are easy to see and understand.
  • Beware of numerical scales. These are valid only if the map is at the same sheet size (format) as indicated when exporting the map from the GIS. If this is not the case, if you have resized the map to insert and fit within the text of your thesis, the indicated scale is wrong.
  • Round the scale values
  • All figures, tables, and annexes must be duly named and if necessary described in the text of the document (examples: “As shown in figure X, …”, “(See table X)”, …).
  • The source of figures and tables is only included when it is not a production of the work itself if this figure or table is copied from another source. If the data comes from another source, it must be clearly indicated (“based on data from”, “adapted from” …).


In the references, all bibliographic citations within the text of the thesis (including sources of figures and tables) must appear in the final list, just as all references in the final list must appear at least once cited within the text and at the reverse.

All figures, definitions, and statements are supported by bibliographic sources, cited in accordance with APA standards.

When you include a source in parentheses, it corresponds only to the information in the same sentence. The final period of the sentence should come after the source, not before.

When you use the reference within the sentence (“According to…”), the author or authors must appear outside the parentheses.

Your document is written in Spanish, therefore, you must make sure that you always quote in Spanish (replacing the “&” with “y” for example)

There must be an exact correspondence between the authors and years of publication mentioned in the references within the body of the document and those described in the final list of references.

When you make exact quotes, they must be clearly identified and delimited. The source reference in parentheses must include the original source page where the text is located. If you do not have the page number (for Internet sources, for example), the paragraph number preceded by the ¶ symbol is recommended.

Review the form of citation according to the number of authors (1, 2, 3 to 5, more than 5).

For corporate authors, in case the name of the institution is known by its official acronym, you must refer to the author with this acronym in the body of the document. In the final reference list, the entry is made by the acronym, followed by the full name of the institution.

No names or initials of names are mentioned in the body of the text, only surnames. In the final list of references, initials of names are included, no more.

If two references would be referenced the same in the text, but are different, then, to differentiate them, a letter must be placed after the data both in the text and in the final list of literature.

References without publication dates should be indicated as ‘safe in the text as in the final list.

Bibliographic sources must include publication data, even if they are available on the internet.

Organize the references in the final list in alphabetical order.

The links indicated in the bibliographic list must refer to the same document that is cited in the text, not to the “home” of the website or to a catalog of documents.

Include consultation date for all bibliographic references consulted on the internet.

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