How to Import PST to Office 365 Account?

How to Import PST to Office 365 Account?
How to Import PST to Office 365 Account?

Here in this blog we will discuss the steps to import PST to Office 365 account in a few simple clicks. Raed the complete blog and movee emails from PST fiel to Office 365 mailbox account.

Note: If you want an instant solution fro the mogration process, then you can use the Xtraxtor PST Converter tool. Using t his tool you can also import PST to Exchange Online, Gmail and many other webmail accounts.

Also Read: Backup Gmail Emails

Why Need to Import PST File to Office 365?

Importing a PST (Personal Storage Table) file to Office 365 can be beneficial for several reasons:

Migration to Office 365:

If you are transitioning from an on-premises email system or another email platform to Office 365, importing a PST file allows you to transfer your mailbox data, including emails, contacts, calendars, and other items, to your new Office 365 account seamlessly.

Consolidation of Data:

If you have been using multiple email accounts or different email clients, importing PST files into Office 365 enables you to consolidate all your mailbox data into a single platform. This simplifies management and allows for unified access to your emails and other items.

Data Backup and Preservation:

By importing PST files to Office 365, you create an additional backup of your mailbox data. This ensures that your emails, contacts, and other items are securely stored in the cloud, reducing the risk of data loss due to hardware failure, accidental deletion, or other unforeseen circumstances.

Access from Anywhere: Office 365 provides web-based access to your emails, contacts, and calendars, allowing you to access your mailbox data from any device with an internet connection. By importing PST files to Office 365, you ensure that your data is available to you regardless of the device or location you are using.

Collaboration and Sharing:

Office 365 offers collaborative features, such as shared mailboxes, shared calendars, and document collaboration in applications like Microsoft Teams and SharePoint. By importing PST files to Office 365, you can take advantage of these features to enhance communication and productivity within your organization or team.

Advanced Features and Security:

Office 365 provides advanced email features, such as advanced search, email filtering, and message encryption. By importing PST files to Office 365, you can leverage these features to efficiently manage your mailbox, find specific emails, and enhance the security of your communications.

Compliance and Legal Requirements:

Office 365 offers compliance features, including email retention policies, eDiscovery, and data loss prevention. By importing PST files to Office 365, you can ensure that your mailbox data adheres to regulatory and legal requirements, making it easier to meet compliance obligations.

Overall, importing PST files to Office 365 enables seamless migration, consolidates data, provides data backup and accessibility, enhances collaboration, offers advanced features and security, and facilitates compliance with regulatory and legal requirements.

How to Import PST to Office 365 Account?

To import a PST (Personal Storage Table) file to an Office 365 account, you can follow these steps:

Step 1: Prepare for the Import

  • Ensure that you have the necessary permissions to perform the import in your Office 365 account.
  • Verify that your Outlook version is compatible with Office 365.

Step 2: Upload PST Files to Azure Storage

  • To import PST files to Office 365, you need to upload them to Azure Storage.
  • Sign in to the Azure Portal ( using your Office 365 account credentials.
  • Create an Azure Storage account or use an existing one.
  • Create a container within the Storage account to store the PST files.
  • Upload the PST files to the container in Azure Storage using one of the following methods:
    • Azure AzCopy tool
    • Azure Storage Explorer
    • Azure Data Box (for large-scale or offline data import)

Step 3: Create and Configure Import Job

  • In the Office 365 admin center, go to the “Security & Compliance” admin center.
  • Navigate to the “Data governance” section and select “Import” from the left-hand menu.
  • Click on the “+ Create” button to start creating an import job.
  • Provide the necessary details, such as job name, PST location (Azure Storage), and mapping file (if applicable).
  • Configure import settings, including filters, permissions, and the destination location in Office 365.

Step 4: Validate and Start Import

  • Review the import settings and validate the job configuration.
  • Once you are satisfied with the settings, click on the “Save” or “Start” button to begin the import process.
  • The import job will be submitted, and you can monitor the progress from the import jobs list.

Step 5: Monitor and Complete Import

  • Monitor the import job progress in the Office 365 admin center.
  • The import process may take time, depending on the size of the PST files and the network connection speed.
  • Once the import job is completed, you will receive a notification or can check the import jobs list for the status.
  • Verify that the imported data is available in the Office 365 account by accessing the respective mailboxes, contacts, calendars, etc.

Note: Importing PST files to Office 365 requires appropriate licenses and permissions. Additionally, there are various options and tools available for PST import, including the Office 365 Import service, Azure Storage, and third-party migration tools. The exact steps may vary based on the specific Office 365 plan, admin center version, and available tools. It is recommended to refer to Microsoft’s official documentation or consult with their support for the most up-to-date and detailed guidance on importing PST files to Office 365.